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Mt. Jackson Area Chamber of Commerce Constitution and By-Laws
Amended April, 2001 |
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ARTICLE I - NAME AND OBJECT |
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| SECTION 1 |
The name of this
organization shall be the Mt. Jackson Chamber of Commerce |
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| SECTION 2 |
The Mt. Jackson Chamber of
Commerce is organized for the purpose of advancing the commercial,
industrial, and civic interest of Mt. Jackson and its trade area. |
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| SECTION 3 |
The Chamber shall be non
partisan, non-sectional, nonsectarian and shall take no part in, or lend
its support to, the election or appointment of any candidate for public
office. |
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ARTICLE II - MEMBERSHIP |
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| SECTION 1 |
Any reputable person,
association, corporation, partnership or estate shall be eligible for
membership in the Mt. Jackson Chamber of Commerce. |
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| Section 2 |
Minimum
membership dues shall be $25.00 for individuals and $50.00 for
businesses. There will be a late fee of an additional $10.00 for
individuals and $20.00 for businesses assessed for applications received
after July 31st of each fiscal year. New members joining
after December 1st dues shall be ½ in each category, further
for new members joining after April 15th dues shall be waived
for the remainder of the current fiscal year upon payment of one full
years dues. |
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| SECTION 3 |
Any person, firm,
association or corporation holding more than one membership shall be
entitled to cast only one vote; except those individuals who have been
designated to represent said additional memberships shall vote as
members. |
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| SECTION 4 |
Any person, firm,
association or corporation holding more than one membership shall have
the right at any time to change any or all of its representatives upon
written notice to the chamber |
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ARTICLE III - BOARD OF
DIRECTORS |
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| SECTION 1 |
The government of the
Chamber and the direction of its work shall be vested in a Board of
Directors consisting of twelve (12) members, one third of whom shall be
elected for a term of three years, as hereinafter provided. Any member
of the Board of Directors who has completed a three year term shall not
be eligible for re-election for one year. The Directors shall have power
to fill all vacancies on the Board. They may adopt rules for conducting
the business of the Chamber. They shall not meet less frequently than
once a month, at such time and place as will be determined by them. |
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| SECTION 2 |
The Board of Directors shall
be elected at the annual meeting of the Chamber, or at a special meeting
called for that purpose. |
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| SECTION 3 |
A nominating committee of
not less than three members shall be appointed by the President ninety
(90) days prior to the election, whose duty it shall be to nominate,
from the membership of the Chamber, four members to be voted on for
members of the Board of Directors. The nominating committee shall file a
list of the nominees recommended with the Secretary not later than
fifteen days before the election. Nominations other than ones
recommended by the committee may be made by any member from the floor,
or by filing the name of the nominee with the Secretary. |
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| SECTION 4 |
The Secretary shall make
available to all members of the Chamber, thirty (30) days prior to the
election, a list of the nominees recommended by the nomination committee
and any other nominees filed with him/her. Such list shall be available
at the regular meeting prior to the annual meeting. |
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| SECTION 5 |
All voting shall be by voice
vote. The number of nominees corresponding with the number of directors
to be elected who receive the highest number of votes shall be declared
elected. |
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| SECTION 6 |
Whereas it is understood and
agreed that the Board of Directors shall meet once a month, it shall be
resolved that should any Director, without valid reason be absent from
three consecutive meetings, he/she shall be automatically dropped from
the board. |
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ARTICLE IV - OFFICERS |
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| SECTION 1 |
A President and a Vice
President shall be elected at the annual membership meeting. They shall
be elected from the membership of the Board of Directors. At the first
regular meeting of the Board of Directors following the annual
membership meeting, the Board shall elect a secretary and a treasurer. |
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| SECTION 2 |
The President shall preside
at all the meetings of the Chamber and of the Board of Directors and
Perform all duties incident to this office. He/she shall appoint all
committees and he/she shall be an ex-officio member of all committees. |
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| SECTION 3 |
The Vice President shall
preside at all the meetings of the Chamber and the Board of Directors in
the absence of the President. In the absence of both the President and
the Vice President, a member of the Directors shall be chosen to act
temporarily. |
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| SECTION 4 |
In the event that a vacancy
occurs in the office of President prior to the expiration of any term,
the Vice President shall automatically assume the office for the balance
of the unexpired term and shall thereafter serve the full term to which
he/she was elected. |
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| SECTION 5 |
In the event that a vacancy
occurs in the office of President at such time as there is no Vice
President, then the Board of Directors shall elect one of its members to
complete the unexpired term as President. |
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| SECTION 6 |
The Secretary shall conduct
the official correspondence, preserve all books, documents and
communications, keep book of account, and maintain an accurate record of
the proceedings of the Chamber and of the Board of Directors meetings. |
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| SECTION 7 |
The Treasurer shall receive
and disburse the funds of the Chamber. No disbursements shall be made
unless they shall have been authorized and ordered by the Board of
Directors. All disbursements shall be made by checks, which shall be
signed by the Treasurer. At frequent intervals, the Treasurer shall make
reports to the Board of Directors, which may at its discretion require
him/her to give acceptable bond, in such sum as the Board may determine,
for the faithful performance of his duties. |
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ARTICLE V - COMMITTEES |
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| SECTION 1 |
The Board of Directors shall
authorize and define the powers and duties of all committees. |
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| SECTION 2 |
The President shall appoint
all committees. |
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ARTICLE VI - MEETINGS |
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| SECTION 1 |
The Board of Directors may
provide for holding membership meetings whenever it may be considered
necessary or desirable. |
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| SECTION 2 |
The Board of Directors shall
call a membership meeting upon petition signed by not less than ten
percent of the members. |
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| SECTION 3 |
The annual meeting of the
Chamber shall be held as soon as practicable after the close of the
fiscal year, and at a time and place to be determined by the Board of
Directors. |
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| SECTION 4 |
Five percent of the members
in good standing shall constitute a quorum at all membership meetings. |
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ARTICLE VII - FISCAL
YEAR |
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The fiscal year shall end
the 31st day of May. |
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ARTICLE VIII - PARLIAMENTARY PROCEDURE |
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All questions of
parliamentary procedure shall be determined according to the latest
edition of Roberts Rules of Order. |
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ARTICLE IX - AMENDMENTS |
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This constitution may be
amended by two-thirds vote of those present at any regular meeting of
the Chamber of Commerce, provided notice of the proposed change shall
have been given all members not less than ten days prior to such
meeting. |
